We’ll keep this short. The biggest key in time management is prioritisation. By dividing your to-do list into urgent tasks, short and long-term goals, you’ll be able to allocate your time more effectively. Here are five of our favourite time management tips for business owners. Enjoy!
1. Prioritise communication
Email is both a blessing and a curse. On one hand, it’s a great time management tool to avoid the need for meetings, but can also be one of the biggest time sucks if you’re checking it every 10 minutes. Set aside a specific time to review emails. Not only will this keep you in the know, but allow you to knock out the tasks you need to throughout the day.
2. Block off focused time
One of the aspects of managerial roles involves being pulled in all sorts of directions. You’ll find yourself spending so much time on everyone else’s projects, with none left to complete your own. Block off portions of your daily or weekly schedule and dedicate it solely to your work. Make sure you don’t get booked for other engagements during this time and fully concentrate on the tasks at hand.
3. Put a value on your time
We’ve all heard that time is money, but have you really thought about it? How much money can you make in a month? What then is the value of each day in a month? How much is an hour of your time worth? What about a minute? How many tasks to do you have which are actually quite low value but where only you know how to do them, or jealously guard them for a variety of reasons – confidentiality perhaps, or because they are enjoyable, or because you’ve always done it and you haven’t gotten around to training someone else how to do it? Make sure that every single task you are doing yourself is worth your valuable time.
4. Re-prioritize on demand
When you’re a business owner or manager, you need to be flexible. Each day presents a different challenge and prioritization is key if you want to keep your ship afloat. To organize yourself, determine which tasks are urgent and others that can remain on the back burner. From there, build your list based on importance, time involved, or resources needed. You may have one project you can knock out in 15 minutes and another that will involve several days. For the projects that are drawn out, create checkpoints to keep yourself on track.
5. Use your focus effectively
Don’t waste time reading, watching or focusing on what doesn’t help you reach your goals. Modern technology and media is designed to get your attention, so it’s easy to get distracted by things that other people want to show you. Humans are attracted to novelty, and we are all looking for the newest, best knowledge out there, often without taking the time out to implement what we know needs to be done. Knowledge is useless without implementation.
To learn how to implement these and other valuable techniques into your day call us on 01 891 6220.
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