When we ask business owners what their most precious resource is, they usually answer with money, employees or family. What is less stated is the one resource that can never be replenished or gained back – time. Business owners that struggle with time usually share the same behaviours. They don’t delegate or prioritise tasks well. They tend not to be well-organized in their day-to-day lives. These issues are easy to fix as long as you make the small but significant changes to how you approach tasks.
If you aren’t sure how to go about using your time more effectively, consider applying some of the following tips and see how they work for you:
1 Plan Your Day
If you find that your day tends to be rather chaotic, consider investing in a planner and writing out how your day will progress. Don’t try to rigidly adhere to it (since unexpected events can cause your plans to change), but make an effort to stick to it as best as you can. For added effect, sort out your tasks by priority and urgency. This will help you directly visualise the relative importance and impact of each task.
2 Break Down Large Tasks Into Smaller Ones
Having a colossal task in front of you can be very overwhelming. For example if you have to clean your entire house in one day, it can be hard to know where to start. Instead of thinking about cleaning the entire house it helps to break it down by room. This way, you still get the work done while making it seem much more reasonable
3 Organise Your Life
This goes somewhat in hand with item #1, but this tip speaks in a more general sense. If you aren’t using a filing cabinet, get one. If your inventory is a mess, start tracking it. Make use of technology – computers can be your best friend! Organising your home and business life won’t just make things run more smoothly – it’ll positively affect your psyche. It is much easier to focus when working in a neat, clutter free environment whether that be your desk, office or home
This point can’t be stressed enough. If you don’t know how to tell somebody to do something, it’s time to learn. You cannot be in four places at once, so find three other employees and tell them to do three of those tasks. Micro-managing is both a morale and a productivity killer, and many bosses fall afoul of this in some way. If your employees can’t be trusted to perform a certain task, that is YOUR fault. Train them well so that they can, and your life will be made so much easier
5 Don’t Strive For Perfection
Instead, strive for excellence. Pushing your team to do better is a fantastic goal, and one that will enable your business to reach new heights. But straight perfectionism is impossible – we’re only human, after all. Demanding perfection from your team will only contribute to stress and a lack of trust in faith in you as a leader. Business owners who demand perfection are also frequently micromanagers; that is a toxic combination that will do a lot of damage to your team’s psyche over the long term
6 Just Say No
No, the most powerful word ever spoken. You can say this at any time and without having to give a reason for it. If you don’t want to do something or don’t want something done, just say no. You are never obliged to say yes to somebody or something. Remember your business works for you not the other way around.
If you want to achieve a better return from time spent contact us to hear more on ways in which we can help: